Recording a Purchase Paid For By an Employee

If an employee has paid for company purchases, you have to enter a cash purchase, with the employee as the payer.

Click here for more details on how to reimburse an employee for a purchase the employee has paid for.

Go to New Cash Expense

Field	Do
Type of Purchase	Select Cash Purchase
Supplier	If you want to track the purchase on a supplier account you select the supplier in Supplier. If you select -none- the purchase will not be tracked on a supplier.
Date	Enter the date the purchase was made
Reference	If applicable enter a reference for the purchase. Click here for more details.
Paid From	Select the employee's private funds account. This indicates who paid for the expense. Click here for more details.
Payment Reference	If applicable, enter a payment reference for the payment. Click here for more details.
Text	Enter a text describing the purchase.
Account	Select the account for the expense.
Amount	Enter the amount for the expense.
VAT	Select the VAT code for the expense.
	Click Save to save the purchase.