Recording a Sale To an Employee
If an employee has bought goods or services from the company, or taken out any products from the company's stock for private consumption, you need to record this as a sale to the employee.
This can be done by entering a sales receipt.
Please Note:
If the employee acts as a customer, the employee should be entered as a customer and a normal sales order should be entered. This also applies if you are tracking stocks on products taken out by an employee. See below to see how this is done.
Enter a Sales Receipt to Record a Sale To an Employee
Click here for more details on how to record a payment from an employee.
Go to New Sales Receipt
| Field | Do |
|---|
| Type of Sales Receipt | Select Cash Sale. |
| Customer | Select -none- |
| Date | Enter the date the sale was made. |
| Reference | If applicable, enter a reference for the sale. This is usually not necessary. |
| Paid Into | Select the employee's private funds account. This indicates that the employee owes the company for the sale. Click here for more details. |
| Payment Reference | If applicable, enter a payment reference for the payment. This is usually not necessary. |
| Text | Enter a text describing the sale. |
| Account | Select the account for income. |
| Amount | Enter the amount. |
| VAT | Select the VAT code for the sale. |
| Click Save to save the sale. |
Enter a Sales Order to Record a Sale To an Employee
Before a sales order can be entered for the employee, you need to enter the employee as a customer. There are three basic ways to track a sales order to an employee:
- Track as a normal credit sale where the employee pays for the sale as any other customer. To do this...
- Go to New Sales Order or New Invoice
- In Payment Terms select the term that applies to the sale.
Track as a cash sale where you use the employee's private funds account as the payment method.
When you select this method, the invoice is immediately posted as paid and the customer account is settled. The amount outstanding is transferred to the employee's private funds account as a personal debt to the company.
You can later deduct the amount from the employee's salary, or the employee can make an employee payment. To do this...
- Go to New Cash Invoice
- In Paid Into select the employee's private funds account. Click here for more details.
- Track as a normal cash sale when the employee pays immediately. To do this...
- Go to New Cash Invoice
- In Paid Into select the account into which the employee made the payment.
